A virtual admin is someone who helps out with typing and other office-related skills, catching the overflow without actually being based in your office.
A social media virtual assistant performs a somewhat different role. S/he is responsible for maintaining your online presence. The traditional PR role with some added oomph from the addition of online social media.
The aim of all these interactive tools is to reach out to people and share your product or service in a fun way. Jo Dodds described it brilliantly recently when she coined the 3 ‘C’s – Connection, Conversation and Commitment. Getting to know people and building relationships by providing useful information and other help.
The main thrust of both Twitter and Facebook is regular status updates. Some of these can be personal but others should be informative statements or useful links that relate to your business or niche and so will require online research. Few business owners have the time to oversee the routine running of their companies AND look up relevant facts to entertain and engage with their social media audience.
Ensuring that all Direct Messages on Twitter, Facebook and any other platforms are answered promptly or possibly merely filtering out any spam so that the business owner can see the wheat from the chaff to be able to respond personally. Decluttering and organising using human intuition rather than a software program to eliminate the unnecessary, so that the task is nowhere near as overwhelming as it would first appear.
By identifying a series of accepted responses to certain questions/comments, the SMVA can deal with the regular day-to-day customer service-based interactions, leaving the business owner the luxury of more time to address any more complicated enquiries. If s/he wishes to participate more often in one media, the SMVA takes up the slack in the others but, because all responses have been pre-agreed, the transition is seamless.
The content and replies on any website blogs, Facebook Fan or Group pages, Youtube or Flickr accounts should also come under the remit of the SMVA, where the goal is to make sure that the same visual and verbal message is distributed across all media.
The social media virtual assistant also keeps abreast of technological developments in terms of both software and which platforms are relevant to and most effective for the promotion of the business, ensuring that the company website is bookmarked, publicised and generally brought to the attention of as many interested potential customers as possible but without aggressively shoving up their nose.